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🕒 Employee Scheduling

Site Managers can schedule employees for upcoming valet shifts, ensuring each site has appropriate staffing for expected traffic. The scheduling module allows creation, assignment, review, and notification of all shift activity.

Workflow: Employee Scheduling​

1. Access the Scheduling Page​

Navigate to the Scheduling section from the Site Manager dashboard.

🖼️ [Chart Placeholder: Scheduling Page Navigation]

2. Create Shifts​

Create shift blocks by specifying:

  • Start and end time
  • Date or recurring schedule
  • Role needed (e.g., Valet, Supervisor)

🖼️ [Chart Placeholder: Create Shift Form]

3. Assign Employees​

Choose team members based on:

  • Availability
  • Role compatibility
  • Previous performance or assignments

🖼️ [Chart Placeholder: Assign Employees to Shift]

4. View Shift Coverage​

Visualize the current shift grid to:

  • Verify all time slots are covered
  • Identify schedule gaps or overlaps
  • Reallocate employees as needed

🖼️ [Chart Placeholder: Shift Coverage View]

5. Notify Employees​

Send automated notifications to selected employees with:

  • Shift time and location
  • Assigned role
  • Contact information for manager (if applicable)

🖼️ [Chart Placeholder: Notification Confirmation Modal]

6. Edit or Cancel Shifts​

Update existing shift times or cancel assignments when needed. Employees will be notified of changes automatically.

🖼️ [Chart Placeholder: Edit or Cancel Shift Panel]

Best Practices​

  • ✅ Regularly refresh the schedule to match staff availability
  • 📊 Use coverage views to prevent overstaffing or understaffing
  • 📣 Communicate changes in real time to reduce confusion